Time Commitment

Council, Committees, Boards and Hearings

  • Council Award Selection Committee

    Number of days of meetings/hearings per year:1 (may be done by teleconference)
    Preparation time (per meeting/hearing):8 hours
    Attendance at College per meeting/hearing:1/4 day
    Additional teleconferences per year:Not usually and rarely required
    Decision/report writing for Committee members:No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):15 hours

  • Council Meetings

     

    Number of days of meetings/hearings per year: Two 2-day meetings
    Two 1-day meetings
    + 1-day Annual Orientation Session for Council/committee members
    Preparation time (per meeting/hearing): 6 hours per 2-day meeting
    3 hours per 1-day meeting
    Attendance at College per meeting/hearing:

    Two 2-day meetings
    Two 1-day meetings
    One day orientation
    = 7 days

    Additional teleconferences per year: Not usual but sometimes required
    Decision/report writing for Committee members: No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 18 hours  per 2-day meeting
    9 hours per 1-day meeting
  • Discipline Committee

     

    Number of days of meetings/hearings per year:
    • 20 to 80 hearing days
    • 150 days scheduled that are cancelled due to settlement
    • Payment for late cancellation (<10 business days’ notice)
    • 2 days of business meetings
    • 2 to 3 days of education  
    Preparation time (per meeting/hearing):
    • 0 to 4 hours for meetings
    • 0 prep for most hearings
    • 2 to 6 hours for motions
    • 2 to 6 hours for closing submissions
    Attendance at College per meeting/hearing:
    • 1 day up to 5 to 10 days a month
    • 70% of hearings proceed on an uncontested basis and complete in half day
    • Contested hearings range from 3 days to several weeks
    • Lengthy hearings are booked with 1 to 3 weeks in between each hearing week
    • There is an expectation that committee members commit to as many hearings panels as their schedules permit, including lengthy hearings. Active members commit to 70 to 80 days per year and, due to cancelled days, sit for 30 to 50 hearing days per year. Others commit to 8 to 18 days and sit for 5 to 15 days per year.
    Additional teleconferences per year: Sometimes required for urgent motions or panel deliberation
    Decision/report writing for Committee members:

    Yes
    One person on the five-person hearing panel writes the initial decision. The entire panel provides input and approves the final decision.

    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):

    8 to 40 hours (could be more depending on hearing)

     

  • Education Committee

    Number of days of meetings/hearings per year:5
    Preparation time (per meeting/hearing):3 hours
    Attendance at College per meeting/hearing:
    • 3 half-day meetings
    • 2 full-day meetings
    Additional teleconferences per year:No
    Decision/report writing for Committee members:No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):9 hours

  • Executive Committee

     

    Number of days of meetings/hearings per year: 7
    Preparation time (per meeting/hearing):

    3 hours
    (additional one-hour spent on emails prior to each Exec meeting)

    Attendance at College per meeting/hearing: 1 day per meeting (6 hours)
    Additional teleconferences per year: As required
    Decision/report writing for Committee members: No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 3 hours per Executive meeting + ? hours for teleconferences

     

  • Finance Committee

     

    Number of days of meetings/hearings per year: 3
    Preparation time (per meeting/hearing): 2 hours
    Attendance at College per meeting/hearing: 1 full-day
    Additional teleconferences per year: Not usual, but sometimes required
    Decision/report writing for Committee members: No
    Average approximate time commitment per
    meeting/hearing (includes prep and attendance at meeting):
    6 to 8 hours
  • Fitness to Practise Committee

     

    Number of days of meetings/hearings per year:
    • Hearings rarely occur - 1 to 5 days for a hearing is possible
    • 10 days scheduled that are cancelled due to late settlement
    • Payment for late cancellation (<10 business days’ notice)
    • ½ day business education meeting
    Preparation time (per meeting/hearing):
    • 0 to 4 hours for meetings
    • 0 prep for most hearings
    • 2 to 6 hours for motions
    Attendance at College per meeting/hearing:
    • Hearings rarely proceed as cases tend to resolve with health and practice monitoring agreements
    • Uncontested hearings complete in ½ day
    • Contested hearing when they occur range from 3 to 5 days
    Additional teleconferences per year: Rare. Hearings are closed to the public, so may proceed by teleconference if uncontested.
    Decision/report writing for Committee members: Yes. One person on the 3-person panel writes the initial draft. The entire panel provides input and approves the final decision.
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 8  to 40 hours

     

  • Governance Committee

     

    Number of days of meetings/hearings per year: 5
    Preparation time (per meeting/hearing): 3 hours (8 hours for one nominations meeting)
    Attendance at College per meeting/hearing:
    • Half day
    • 1 full-day meeting for committee nominations
    Additional teleconferences per year: 2 x 2 hours (as required)
    Decision/report writing for Committee members: No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 4 to 11 hours

     

  • Inquiries, Complaints and Reports Committee

     

    Number of days of meetings/hearings per year:

    Note: Individual members are not required to participate in all ICRC meetings.

    For total committee

    • General panels 24 panels (a non-panel Chair could attend on average 4 to 6 panels per year)
    • Specialty panels 50 panels (a non-panel Chair could attend on average 6 to 8 panels per year)
    • Verbal caution panels 40 panels (with attendance for 4 to 6 half days per year)
    • Health inquiry panels 24 panels (a non-panel Chair could attend 12 half days per year)
    • Business and policy matters 2 days yearly to discuss member-specific issues (with attendance at 2 days per year)
    Preparation time (per meeting/hearing):

    Prep per meeting

    • General panel meetings average 36 to 48 hours or
      6 to 8 days prep (1 day = 6 hour periods)
    • Specialty panels meetings average 24 to 30 hours or
      4 to 5 days prep (1 day = 6 hour periods)
    • Verbal caution panels Approx. 2 hours
    • Health inquiry panels Approx. 3 to 6 hours
    • Business meetings Approx. 2 to 3 hours
    Attendance at College per meeting/hearing:

    Attendance per meeting

    • General panel meetings Half day to 1 day (x 4 to 6 per year)
      Specialty panels Half day (x 6 to 10 per year)
      Verbal caution panels Half day (x 4 to 6 per year)
      Health inquiry panels 2 hours (x 12 per year)
      Business/policy meetings 1 day (x 2 per year)
    Additional teleconferences per year:

    Assignments rotated for a quorum of 3 members

    • Teleconferences: 40 x 1 hour weekly 
    • Ad-Hoc as required: 24 x 1 hour as needed
    • Medium Track: 12 x 2 hours monthly 
    • Fast Track: 24 x 1 hour twice a month 
    • Settlement: 24 x 2 hours twice a month
    Decision/report writing for Committee members:

    Need to review cases in advance of meeting and submit “Members’ notes and decision reasoning”;

    Panel Chairs need to review and approve decisions from their assigned meetings.

    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):
    • General panel meeting: 39 to 54 hours
    • Specialty panels: 27 to 33 hours
    • Weekly Teleconferences: 6 hours
    • Medium Track: 12 to 15 hours
    • Fast Track: 3 to 6 hours
    • Settlement: 6 hours
    • Verbal caution panels: 5 hours
    • Health inquiry panels: 6 to 8 hours
    • Business/Policy meeting: 8 to 9 hours

     

  • Methadone Committee

     

    Number of days of meetings/hearings per year:
    • Participation in 1-day orientation session
    • There are six 1-day meetings per year
    • Attendance suggested at the CPSO Annual Prescribers’ Conference
    Preparation time (per meeting/hearing): 3 hours
    Attendance at College per meeting/hearing: Full day
    Additional teleconferences per year: Not usual, but sometimes required (maximum of three)
    Decision/report writing for Committee members: No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 9 hours

     

  • Outreach Committee

     

    Number of days of meetings/hearings per year: 3 to 4 half-day meetings per year
    Preparation time (per meeting/hearing): 1 to 2 hours
    Attendance at College per meeting/hearing: Half day
    Additional teleconferences per year: No (Note:  Committee members have the option to participate on meetings by teleconference)
    Decision/report writing for Committee members: No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 4.5 to 5.5 hours

     

  • Patient Relations Committee

     

    Number of days of meetings/hearings per year: 1 meeting plus 7 to 8 teleconference meetings
    Preparation time (per meeting/hearing): 1.25 hours
    Attendance at College per meeting/hearing: 1 day
    Additional teleconferences per year: 7 to 8 1-hour to 1.25-hour teleconferences
    Decision/report writing for Committee members: No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 1.5 to 3 hours

     

  • Premises Inspection

     

    Number of days of meetings/hearings per year:
    • Estimate 2.5 days and 2 full days business/policy meetings
    • Estimate 6+ panel meetings per year (by teleconference)
    Preparation time (per meeting/hearing): Up to 10 hours to review premises reports and submissions
    Attendance at College per meeting/hearing:
    • 2 full days for policy meetings
    • 2 half day policy meetings
    Additional teleconferences per year: Possibly extra meetings held by teleconference for review of urgent cases
    Decision/report writing for Committee members:

    No
    (Completed by Program Decision Writer)

    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): Up to 12 hours

     

  • Quality Assurance Committee (meets in panels)

     

    Number of days of panels per year:
    • Participation in 1-day orientation session
    • Five 1-day Policy meetings
    • 1-day Education meeting
    • Commitment to participate in a minimum of 5-6 member specific issue (MSI) meetings per year
    Preparation time (per panel): 9 to 12 hours for member-specific panel meetings
    Attendance at College per panel: 1 day
    Additional teleconferences per year:
    • Commitment to be available for teleconferences resulting from complex cases (# varies each year).
    • Teleconferences generally scheduled for early morning or end of day.
    Decision/report writing for Committee members: No
    Average approximate time commitment per panel (includes prep and attendance at meeting): 19 hours

     

  • Registration Committee

     

    Number of days of meetings/hearings per year: 10 for MSI and 2 days for policy meetings; 12 panel meetings per year
    Preparation time (per meeting/hearing): 12 to 16 hours
    Attendance at College per meeting/hearing: 1 day
    Additional teleconferences per year: None
    Decision/report writing for Committee members: No
    Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 20 to 24 hours

     

Updated June 2015