Time Commitment

Council, Committees, Boards and Hearings

Council Award Selection Committee

Number of days of meetings/hearings per year:1 (may be done by teleconference)
Preparation time (per meeting/hearing):8 hours
Attendance at College per meeting/hearing:1/4 day
Additional teleconferences per year:Not usually and rarely required
Decision/report writing for Committee members:No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):15 hours

Council Meetings

Number of days of meetings/hearings per year:8
Preparation time (per meeting/hearing):10 to 14 hours per 2-day meeting
Attendance at College per meeting/hearing:

1 one-day meeting 
1 one-day orientation
3 two-day meetings

Additional teleconferences per year:Not usual but sometimes required
Decision/report writing for Committee members:No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):22-28 hours per 2-day meeting

Discipline Committee

 

Number of days of meetings/hearings per year:
  • 250 to 400 days scheduled
  • 150 to 300 days cancelled due to settlement
  • 80 to 120 hearing days
  • Payment for late cancellation (<10 business days notice)
  • 2 days of business meetings
  • 2 to 3 days of education
Preparation time (per meeting/hearing):
  • 0 to 2 hours for meetings
  • 0 prep for most hearings
  • 2 to 6 hours for motions
  • 2 to 6 hours for closing submissions
Attendance at College per meeting/hearing:
  • 1 day up to 5 to 10 days a month
  • 70% of hearings proceed on an uncontested basis and complete in half day
  • Contested hearings range from 3 days to several weeks
  • Lengthy hearings are booked with 1 to 3 weeks in between each hearing week
  • There is an expectation that committee members commit to as many hearings panels as their schedules permit, including lengthy hearings. Active members commit to 70 to 80 days per year and, due to cancelled days, sit for 30 to 50 hearing days per year. Others commit to 8 to 18 days and sit for 5 to 15 days per year.
Additional teleconferences per year: Sometimes required for urgent motions or panel deliberation
Decision/report writing for Committee members:

Yes
One person on the five-person hearing panel writes the initial decision. The entire panel provides input and approves the final decision.

Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):

8 to 40 hours (could be more depending on hearing)

 

Education Committee

Number of days of meetings/hearings per year:5
Preparation time (per meeting/hearing):3 hours
Attendance at College per meeting/hearing:
  • 3 half-day meetings
  • 2 full-day meetings
Additional teleconferences per year:No
Decision/report writing for Committee members:No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):9 hours

Executive Committee

 

Number of days of meetings/hearings per year: 7
Preparation time (per meeting/hearing):

4 hours
(additional one-hour spent on emails prior to each Exec meeting)

Attendance at College per meeting/hearing: 1 day per meeting (7 hours)
Additional teleconferences per year: Approximately 4 one-hour teleconferences
Decision/report writing for Committee members: No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 12 hours per Exec meeting plus 4 hours of teleconferences/year
Average=  12.5 hrs. per Exec meeting

 

Finance Committee

Number of days of meetings/hearings per year:3
Preparation time (per meeting/hearing):2 hours
Attendance at College per meeting/hearing:
  • 1 half-day meeting
  • 2 full-day meeings
Additional teleconferences per year:Not usual, but sometimes required
Decision/report writing for Committee members:No
Average approximate time commitment per
meeting/hearing (includes prep and attendance at meeting):
6 to 8 hours

Fitness to Practise Committee

 

Number of days of meetings/hearings per year:
  • 60-70 days scheduled
  • 50-60 days cancelled
  • Hearings rarely occur - 1 to 5 days of hearing possible
  • 1/2 day business education meeting
Preparation time (per meeting/hearing):
  • 0 to 2 hours for meetings
  • 0 prep for most hearings
  • 2 to 6 hours for motions
Attendance at College per meeting/hearing:
  • Hearings rarely proceed as cases tend to resolve with health and practice monitoring agreements
  • Uncontested hearings complete in ½ day
  • Contested hearing when they occur range from 3 to 5 days
Additional teleconferences per year: Rare. Hearings are closed to the public, so may proceed by teleconference if uncontested.
Decision/report writing for Committee members: Committee practice to issue a written decision.  One person on the 3 person panel writes the initial draft.  The entire panel provides input and approves the final decision.
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 8  to 40 hours

 

Governance Committee

 

Number of days of meetings/hearings per year: 5
Preparation time (per meeting/hearing):
  • 3 hours (8 hours for one nominations meeting)
Attendance at College per meeting/hearing:
  • Half day
  • 1 full-day meeting for committee nominations
Additional teleconferences per year:
  • 2 x 2 hours (as required)
Decision/report writing for Committee members: No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 4 to 11 hours

 

Inquiries, Complaints and Reports Committee

 

Number of days of meetings/hearings per year:

Note: Individual members are not required to participate in all ICRC meetings.

For total committee

  • General panel meetings 24 days (a non-panel Chair would attend on average 4 to 6 days per year)
  • Specialty panels 50 half-day meetings (a non-panel Chair would attend on average 6 to 10 half days per year)
  • Verbal Caution panels 30 to 40 half-day meetings (with attendance for 4 to 5 half days per year)
  • Health inquiry panels 24 half-day meetings (a non- panel Chair with attendance at 12 half days per year)
  • Business and policy matters 2 days yearly to discuss member-specific issues (with attendance at 2 days per year)
Preparation time (per meeting/hearing):

Prep per meeting

  • General panel meetings average 36 to 48 hours or
    6 to 8 days prep (i.e.,1 day = 6 hour periods)
  • Specialty panels meetings average 24 to 36 hours or
    4 to 6 days prep (i.e. 6 hour-long periods)
  • Verbal caution panels Approx. 3 hours
  • Health inquiry panels Approx. 5 to 6 hours
  • Business meetings Approx. 3 to 4 hours
Attendance at College per meeting/hearing:

Attendance per meeting

  • General panel meetings One day (x 4 to 6 per year)
    Specialty panels Half day (x 6 to 10 per year)
    Verbal caution panels Half day (x 4 to 5 per year)
    Health inquiry panels 2 hours or half day (x 12 per year)
    Business/policy meetings 1 day (x 2 per year)
Additional teleconferences per year:

Assignments rotated for a quorum of 3 memebers
Approximately 40 x 1 hour weekly teleconference/ad-hoc meetings
Approximately 12 x 2 hour Medium Track Panel meetings
Approximately 12 x 1 hour Settlement Panel meetings

Decision/report writing for Committee members:

Need to review cases in advance of meeting and submit “members’ notes”; panel chairs need to review decisions from their meetings.

Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting):
  • General panel meeting 42 to 54 hours or 7 to 9 days(1 day = 6 hour periods)
  • Specialty panels 28 - 40 hours (4.5 - 6.5 days)
  • Teleconferences:
    Weekly: 6 to 12 hours
    MT: 6 to 12 hours
    Settlement: 8 hours
  • Verbal caution panels 6 hours
  • Health inquiry panels 8 hours
  • Business/policy meeting 12 hours

 

Methadone Committee

 

Number of days of meetings/hearings per year: 5 combination half-day MSI and half Policy meetings and one half-day MSI and half-day Education meeting
Preparation time (per meeting/hearing): 3 hours
Attendance at College per meeting/hearing: Full day
Additional teleconferences per year: Not usual, but sometimes required (maximum of three)
Decision/report writing for Committee members: No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 9 hours

 

Outreach Committee

 

Number of days of meetings/hearings per year: 4 half-day meetings per year
Preparation time (per meeting/hearing): 2 hours
Attendance at College per meeting/hearing: Half day
Additional teleconferences per year: No (Note:  Committee members have the option to participate on meetings by teleconference)
Decision/report writing for Committee members: No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 6 hours

 

Patient Relations Committee

 

Number of days of meetings/hearings per year: 1 meeting plus 4 to 5 teleconference meetings
Preparation time (per meeting/hearing): 1 hour
Attendance at College per meeting/hearing: Half day
Additional teleconferences per year: 4 to 5 half-hour to 1.25 hour teleconferences
Decision/report writing for Committee members: No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 1.5 to 3 hours

 

Premises Inspection

 

Number of days of meetings/hearings per year:
  • Estimate 3 to 4 half-day business/policy meetings
  • Estimate 6-plus panel meetings per year (by teleconference)
Preparation time (per meeting/hearing): Up to 10 hours to review premises reports and submissions
Attendance at College per meeting/hearing:
  • Half day for policy meetings
  • 1 to 2 hours for member-specific teleconferences
Additional teleconferences per year: Possibly extra meetings held by teleconference for review of urgent cases
Decision/report writing for Committee members: No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): Up to 12 hours

 

Quality Assurance Committee (meets in panels)

 

Number of days of panels per year: Each committee member attends on average 10 to 15 panels per year plus 5 policy and 1 Education Day meeting, held annually
Preparation time (per panel): 9 to 12 hours for member-specific panel meetings
Attendance at College per panel: 1 day
Additional teleconferences per year: Up to 6 per year
Decision/report writing for Committee members: No
Average approximate time commitment per panel (includes prep and attendance at meeting): 19 hours

 

Registration Committee

 

Number of days of meetings/hearings per year: 10 for MSI and 2 days for policy meetings; 12 panel meetings per year
Preparation time (per meeting/hearing): 12 to 16 hours
Attendance at College per meeting/hearing: 1 day
Additional teleconferences per year: None
Decision/report writing for Committee members: No
Average approximate time commitment per meeting/hearing (includes prep and attendance at meeting): 20 to 24 hours

 

Updated June 2015