Academic Registration


Policy Category: Registration
Under Review: No
Approved by Council: November 2009
College Contact: Registration Inquiries

Downloadable Version(s): Academic Registration


Enables CPSO registration for academic practice for eligible applicants who do not meet the regulatory requirements (e.g. certification by examination by the Royal College of Physicians and Surgeons of Canada or the College of Family Physicians of Canada) for a regular Academic Practice Certificate.

Purpose

This policy sets out the registration requirements for individuals who are being recruited by medical schools in Ontario for an academic position at the rank of assistant, associate or full professor and who do not meet the requirements for a certificate of registration authorizing academic practice set out in Ontario Regulation 865/93 under the Medicine Act, 1991.

Definitions

Full Time Clinical Academic Appointment: 1 an academic appointment that includes a combination of clinical and academic work

Academic Setting: a setting that has an infrastructure in place for reporting clinical and academic performance

Policy

Junior Faculty

Assistant Professors

The Registration Committee may direct the Registrar to issue a certificate of registration authorizing academic practice to an applicant,

  1. If the applicant has degree in medicine as defined in Ontario Regulation 865/93 under the Medicine Act, 1991;
  2. If the applicant:
    1. holds specialist certification by the Royal College of Physicians and Surgeons of Canada or the College of Family Physicians of Canada,
    2. holds specialist certification by a board in the United States of America that is a regular member of a board of the American Board of Medical Specialties, or
    3. is recognized as a specialist by an organization outside of North America that recognizes medical specialists;
  3. If the applicant has been offered a full time clinical academic appointment to the faculty of an accredited medical school in Ontario at the rank of assistant professor;
  4. If the applicant has agreed to a written job description, which provides that the applicant will be involved in clinical practice, teaching, research, administration, or clinical development and evaluation or some combination of these; and,
  5. If the medical school offering the appointment agrees to assess the applicant’s clinical and academic performance and to submit annual reports to the Registration Committee in a form that is satisfactory to the College. 2

The following terms, conditions and limitations will be attached to a certificate of registration authorizing academic practice for assistant professors:

  1. The physician may practise medicine only,
    1. in a setting that is approved by the Chair of the department in which the physician holds an academic appointment at the rank of assistant professor, and
    2. in accordance with the requirements of their academic appointment.
  2. The certificate of registration automatically expires seven years from the date of issuance, or when the physician no longer holds the academic appointment at the rank of assistant professor.
  3. The certificate of registration automatically expires, but may be renewed by the Registration Committee, with or without additional or other terms, conditions and limitations, if:
    1. the Registration Committee receives a report indicating that the physician’s
      clinical performance, knowledge, skill, judgment, professional conduct, or academic progress is unsatisfactory, or
    2. the Registration Committee does not receive an annual report or receives a report that is unsatisfactory in form or content.

Senior Faculty

Full or Associate Professors

The Registration Committee may direct the Registrar to issue a certificate of registration authorizing academic practice, to an applicant:

  1. If the applicant has a degree in medicine as defined in Ontario Regulation 865/93 under the Medicine Act, 1991;
  2. If the applicant:
    1. holds specialist certification by the Royal College of Physicians and Surgeons of Canada or the College of Family Physicians of Canada,
    2. holds specialist certification by a board in the United States of America that is a regular member of a board of the American Board of Medical Specialties, or
    3. is recognized as a specialist by an organization outside of North America that recognizes medical specialists; and
  3. If the applicant has been offered a full time clinical faculty appointment to the academic staff of an accredited medical school in Ontario at the rank of full or associate professor.

The following terms, conditions and limitations will be attached to a certificate of registration authorizing academic practice for full or associate professors:

  1. The physician may practise medicine only,
    1. in a setting that is approved by the Chair of the department in which the applicant holds an academic appointment at the rank of full or associate professor, and
    2. in accordance with the requirements of their academic appointment.
  2. The certificate of registration automatically expires when the physician no longer holds the academic appointment.

Application for a Restricted Certificate of Registration

After a minimum of five years of practice in an academic setting, a physician may apply to the Registration Committee to undergo a practice assessment by the College. Upon satisfactory completion of the practice assessment, the physician will be eligible to apply for a restricted certificate of registration.


Footnotes

1 In this document, Full Time Clinical Academic Appointment does not require that the individual must practice a certain number of hours per week. The individual, however, must hold a full time clinical academic appointment and may only practice medicine in an academic setting, under the aegis of the academic head.

2 Report is to be provided by the Chair of the Department where the applicant has the appointment, except for the Northern Ontario School of Medicine (NOSM), where the Department Chair or equivalent may submit the report to the College. In situations where the Chief of the Clinical Department is a separate person from the Chair of the Department, the College expects that the Chair in preparing the report to the College will obtain feedback on the clinical performance of the physician from the Chief of the clinical department where the physician is practising.

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