All applications for registration must undergo a credentials check by the College. Credentialing provides verification of applicants’ identity, qualifications and standing. It confirms that registration requirements have been fully met and assures trust in the reliability and integrity of the College’s registration process.
Primary‐source verification of qualifications and documents is a fundamental part of credentialing. All qualifications and documents submitted by applicants must be verified by the source organization. To carry out primary‐source verification, the College relies on the completion of official forms and certificates issued by the source organization and sent directly to the College. The College also relies on the services of the Physicians Credentials Registry of Canada at the Medical Council of Canada for verification of applicants’ medical degree and other basic credentials.
In exceptional cases where war, civil disruption or natural disaster in an applicant’s home country renders primary‐ source verification impracticable, the College may, on an individual basis, defer the primary-source verification or substitute other steps in place of primary-source verification of the qualification or document in question.
In order to be registered by the College, all applicants must demonstrate that their past and present conduct indicates that they will practise medicine with mental, moral and medical competence; and that they have effective communication skills and an appropriate professional attitude. (Section 2(1) of the Registration regulation.)
This clause is non-exemptible and if evidence suggests that the applicant cannot comply with this section, the Registration Committee must refuse an application.
Questions of "good conduct" raised during the application process are referred by the Registration Department to the Registration Committee for consideration. Examples of such referrals include cases of substance abuse, mental illness and personal misconduct.
Section 2(4) of the regulation stipulates that “an applicant who makes any false or misleading representation or declaration on or in connection with an application, by commission or omission, shall be deemed thereafter not to have, and not to have had, the standards and qualifications for a certificate of any class.” Accordingly, if an applicant knowingly lies, then he/she may lose his/her certificate of registration. In addition, a fine of $10,000 is provided for under the Health Professions Procedural Code (subsection 92(1) and (2)) for knowingly making false representation or knowingly assisting a person to do so.
Ontario does not have a "defined" certificate of registration, which would circumscribe a person’s right to practise into areas similar to a hospital’s procedures list. However, physicians are required to limit their practices to those areas where they are suitably "educated or experienced" (Section 2(5) of the Registration regulation).