What’s Public (and What’s Not) About Doctors

The CPSO’s “Public Register” includes information about every doctor licensed to practise medicine in Ontario, and doctors previously licensed by the College. The Public Register is accessed by using the Find a Doctor option or the Registration Number Search option.

In fulfilling our mandate to protect the public, we believe it’s important that the public have information to help them to decide who they wish to see for care. Information about doctors is obtained when they first register with the College, and it is updated regularly: when they complete our annual renewal form, notify us of a change, or as a result of a College process.
If you have any questions about the information provided in the Public Register or need assistance, please contact our Public Advisory Service at 416-967-2603 or 1-800-268-7096, ext. 603.

The Public Register contains a wide variety of information, including:

  • Full name and former name (if any); gender; practice address(es), fax and telephone number(s); CPSO registration number; languages spoken, and, if applicable, the professional corporation name in which the doctor is a shareholder.
  • Registration status (e.g., Active Member; or Expired: Resignation from membership) and registration class (e.g., Independent Practice; or Postgraduate Education – the certificate held while in training) and pertinent dates.
  • Qualifications, including medical school from which the doctor’s medical degree was obtained and year of graduation; postgraduate medical training in Ontario (if available); recognized specialty designation (e.g., family medicine; pediatrics; or internal medicine) and sub-specialty designation (e.g., cardiology), if any; and pertinent dates.
  • The identity of each hospital and health facility in Ontario where the doctor has professional privileges to practise, and any revocations, suspensions or restrictions reported to the College by hospitals.
  • The terms, conditions and limitations (TCLs) on each doctor’s certificate of registration. TCLs describe the conditions under which doctors can practise medicine, and are categorized as "standard" and "non-standard" (see Glossary of Terms for more information).
  • A summary of allegations of professional misconduct or incompetence, if any, awaiting hearing by the Discipline Committee that relate to a doctor, including the “Notice of Hearing” that sets out the allegations, as well as the status of the discipline proceeding (e.g., scheduled hearing dates; whether the hearing has been adjourned; etc.).
  • If the Discipline Committee makes a finding of professional misconduct or incompetence against a doctor, a brief summary of the facts on which the finding was based; the penalty; and whether the finding is under appeal.
  • Information about an application for reinstatement of a doctor’s certificate of registration, including any scheduled hearing dates, the status of the proceeding, and the decision.
  • Information about allegation(s) of incapacity, if any, awaiting hearing by the Fitness to Practise Committee; and, if there is a finding of incapacity, a summary of the order made by the panel hearing the matter; and whether the finding is under appeal.
  • Findings of malpractice/professional negligence made on or after June 4, 2009.
  • Where a doctor has resigned and agreed to never practise again in Ontario during or as a result of an investigation or public complaint.
  • Current bail conditions, if any, which affect a physician’s right to practise.
  • Findings of guilt against a doctor under the Criminal Code, and findings of an offence under the Health Insurance Act, made on or after June 1, 2015, including the finding; the sentence; the fact of an appeal; and the pertinent dates.
  • Criminal Code and Health Insurance Act charges placed against a doctor, including the fact and content of the charge; and the place and date of the charge (if known). This information will be removed when the charge is no longer outstanding.
  • Information about current registration or medical licence held in another jurisdiction by a doctor, where known, from September 1, 2015.
  • Information about disciplinary findings by another medical regulatory or licensing authority made on or after September 1, 2015, including the facts and dates (where known), the jurisdiction, and the status of any appeals.
  • A Caution outcome of an investigation that relates to a doctor, where the investigation commenced on or after January 1, 2015, unless it is overturned on appeal. A caution is issued by the College’s Inquiries, Complaints and Reports Committee when there is a significant concern about conduct or practice that can have a direct impact on patient care, safety, or the public interest if it is not addressed.
  • A Specified Continuing Education or Remediation Program (SCERP) outcome of an investigation that relates to a doctor, where the investigation commenced on or after January 1, 2015, unless it is overturned on appeal; and, when all the elements of the SCERP have been completed, a notation to that effect. SCERPs are ordered if a voluntary agreement can’t be reached with the doctor. SCERPs can also be an outcome of a peer assessment.  In this case, that a SCERP was directed, the elements of the SCERP and a notation when it’s completed are the only details available arising from a QA matter.
  • The location of medical records, if a doctor is no longer practising in Ontario and we have received this information.

The following information is not available on the Public Register. We believe that any information provided to the public – whether it is about our processes or doctors — should be relevant, enhance public confidence, and be balanced with fairness and respect for each doctor’s privacy. The following information is not included on the Public Register:

  • Email address; mailing address (if not his or her primary practice address); and date of birth.
  • Scope of practice; particular area of interest; or whether a doctor performs a particular procedure or has expertise in a particular area.
  • Quality assurance results, such as the outcome of peer assessments of physicians’ practices.
  • Settlements of malpractice/professional negligence civil lawsuits.
  • The fact of an investigation – be it a complaint from the public, an inquiry into a physician’s capacity to practise related to their health, or an investigation into a mandatory report or a concern arising from another source.
  • The outcome of investigations that find no concerns with the physician’s care or conduct or find concerns of a minor nature that pose little risk to the public, including “no action”; “advice/recommendation”; or “remedial agreement” outcomes.
  • Terms, conditions or limitations on a doctor’s certificate of registration that are no longer in effect.
    Under the provisions of the Health Professions Procedural Code, the Registrar may refuse to disclose to an individual or post on the CPSO website information that is available to the public if the Registrar "has reasonable grounds to believe that this information is obsolete and no longer relevant to the physician's suitability to practice." The following principles are considered by the Registrar in exercising discretion in respect of a physician's request to have information removed from the Public Register.