Processing Times and Meeting Dates
The Registration Committee meets on a regular basis. Meeting dates for 2023-2024 and corresponding deadlines are listed below.
Applications
All incoming applications must undergo initial assessment by the Registration and Membership Services Department. Applications must be assessed and all credentialing documents received by the Registration and Membership Services Department before referral to the Registration Committee. The initial assessment on average takes five weeks given that 150 cases are referred to the Registration Committee monthly.
Applications that include open and past complaints, legal matters, breaks in practice, supervision, questions with corresponding “yes” responses, issues pertaining to section 2 (1) of Ontario Regulation 865/93: Registration, and any applications subject to the Colleges Ensuring Competence: Changing Scope of Practice and/or Re-Entering Clinic Practice policy will require additional documentation following the initial assessment to clarify these matters. This will increase the processing time by 5 to 7 weeks at a minimum, depending on the nature of the outstanding requirements. Additional requirements based on individual applications may be requested to facilitate the Committee’s decision.
All applicants whose applications require review by the Registration Committee are provided a complete copy of the documents from their registration file that will be considered by the Registration Committee.
Registration Specialist
The Registration Specialist will ensure that your case is brought forward with sufficient information to make a decision. They will produce a document file of relevant information relating to your application on your behalf. The document file is submitted to the Registration Committee, which is comprised of practising members of the profession. The Registration Committee reviews all case materials two weeks prior to the meeting date. Applications that do not fall within the published deadlines (see below) cannot be accommodated.
Decision Letters
Decision letters are sent electronically (or hardcopy, by request) within seven business days after the meeting.
Meeting Dates
Tentative meeting dates corresponding to receipt of your application will be indicated by your Registration Specialist and posted to your Member Portal once the initial assessment is complete. Please do not schedule a practice start date until you receive the outcome of your review — doing so will not speed up the process.
2023-24 Credentialing Completion Deadlines
To enable referral to the Registration Committee, all credentialing and supporting documents must be received and assessed by these dates. Should you miss a confirmed deadline, you will be working with the next meeting date deadlines.
Every effort is made on the part of the College to meet the deadlines for the corresponding meeting dates. Nevertheless, these deadlines are not binding on the College and there is no guarantee with respect to scheduling a Registration Committee review. Complex applications requiring more staff preparation time, including those where conduct-related issues have been identified, must often be scheduled for a subsequent meeting date. Registration Committee caseload limitations may also force deferral of an application to a subsequent meeting date. Note we cannot expedite the registration process and standard processing timelines apply.
Note: we cannot expedite the registration process and standard processing timelines apply.
We encourage you to arrange for the submission of requirements in a timely fashion, as the process is dependent on you to facilitate the review of your application.
| Application received by: |
Final documents assessed by: |
Meeting Date |
|---|---|---|
| August 10, 2023 | October 5, 2023 | November 9, 2023 |
| August 25, 2023 | October 20, 2023 | November 24, 2023 |
| September 7, 2023 | October 27, 2023 | December 6, 2023 |
| October 12, 2023 | December 7, 2023 | January 11, 2024 |
| October 26, 2023 | December 21, 2023 | February 1, 2024 |
| November 16, 2023 | January 11, 2024 | February 15, 2024 |
| November 30, 2023 | February 1, 2024 | March 7, 2024 |
| December 14, 2023 | February 15, 2024 | March 21, 2024 |
| January 11, 2024 | March 7, 2024 | April 11, 2024 |
| January 25, 2024 | March 21, 2024 | April 25, 2024 |
| February 15, 2024 | April 11, 2024 | May 16, 2024 |
| February 29, 2024 | April 25, 2024 | June 3, 2024 |
| March 20, 2024 | May 15, 2024 | June 18, 2024 |
| April 3, 2024 | May 29, 2024 | July 4, 2024 |
| April 18, 2024 | June 13, 2024 | July 18, 2024 |
| May 9, 2024 | July 4, 2024 | August 8, 2024 |
| May 23, 2024 | July 18, 2024 | August 22, 2024 |
| June 13, 2024 | August 8, 2024 | September 12, 2024 |
| July 4, 2024 | August 29, 2024 | October 3, 2024 |
| July 25, 2024 | September 19, 2024 | October 24, 2024 |
| August 8, 2024 | October 3, 2024 | November 7, 2024 |
| August 22, 2024 | October 17, 2024 | November 21, 2024 |
| September 12, 2024 | November 7, 2024 | December 12, 2024 |
| October 19, 2024 | December 14, 2024 | January 16, 2025 |
